“Clean claims. Strong follow-up. Better Reimbursements.”
OUR SERVICES
Services are priced based on the specific needs, volume, and complexity of each practice.
Consults are done Via GoogleMeet, if you prefer to set up your consult time over the phone, please give me a call.
$27/hour – Flexible, pay-as-you-need support designed to help keep your practice organized and running smoothly. Services can include general administrative tasks, past claims clean-up, account and billing issue resolution, insurance follow-up, practice organization, and other operational tasks that may fall outside of standard RCM services. You only pay for the time and support your practice actually needs.
Our billing and revenue cycle management services support the full reimbursement cycle—from benefit verification through payment and patient balance resolution.
Includes:
VOB • Primary & Secondary Claims • Courtesy OON Billing • Denials & Appeals • ERA & Manual Payment Posting • A/R Follow-Up • Claim Tracking & Resolution • Patient Balance Support • Year-End Insurance Reset
Pricing:
Based on client load, with percentage, flat monthly, and hourly options available.
Our Credentialing & Contracting services help providers become enrolled and in-network with insurance payers, with comprehensive support from application through enrollment completion.
Insurance Payer Credentialing – $160/Payer
Includes: Application preparation & submission • Payer follow-up & status tracking • Credentialing & contracting support • EFT & ERA enrollment • Required payer & clearinghouse enrollments • Follow-up through completion
Government Payer Enrollment
Medicare – $195 • Application + EFT, ERA & enrollment setup
Medicaid – $195 • Application + EFT, ERA & enrollment setup
Medicare + Medicaid – $330 • Both applications + EFT, ERA & enrollment setup
Includes: Provider Data Collection • Application Preparation & Submission • Primary Source Verification Coordination • Payer Follow-Up & Status Tracking • Enrollment Monitoring • Contract Review & Execution • Fee Schedule Review (when applicable) • Effective Date Tracking • Corrections & Resubmissions • Provider & Payer Communication
Group Credentialing: Available for practices with 5+ providers, with custom pricing based on the number of providers and insurance payers.
Managing billing for supervised clinicians can be complex, especially when payer requirements differ. Stelleo Billing Solutions helps practices navigate the administrative side of clinical supervision by ensuring claims are submitted according to each payer’s supervision guidelines while maintaining accurate credentialing and provider records.
Our supervision billing support includes:
Payer-Specific Billing Guidance • EHR Setup for Supervisors & Supervisees • Rendering Provider & Claim Configuration • Credentialing & Roster Management • CAQH Updates & Provider Enrollment • Claim Submission & Denial Management • Ongoing Payer-Specific Billing Compliance
Whether you’re an LISW-S expanding your practice or bringing on your first supervisee, we’ll help establish efficient billing workflows so you can focus on clinical supervision while we handle the administrative details.
Stelleo Billing Solutions provides administrative, credentialing, and billing support only. We do not provide or oversee clinical supervision or legal compliance. Clinical supervision remains the responsibility of the supervising clinician.
Rates may vary. Other states offered: WI, FL, & TX.
Customized one-on-one training for providers, billers, and administrative staff, tailored to your practice, experience level, and specific support needs.
Training Topics:
CAQH Setup, Maintenance & Attestation • SimplePractice Setup & Billing • Claims Creation & Submission • Secondary Claims • Denials & Corrections • Rejections & Resubmissions • Claim Scrubs & Clearinghouse Errors • Credentialing & Payer Enrollment • Availity Setup & Training • Insurance Portal Navigation • Eligibility & Benefits Verification • Claim Status & Follow-Up • Payment & ERA Navigation • Billing Workflow Development • Billing & Credentialing Troubleshooting • Provider & Biller Questions • Effective Insurance Call Training
Training Packages:
1 Hour — $185 • Focused training or workflow troubleshooting
3 Hours — $400 • In-depth training or multiple topics
6 Hours — $750 • Comprehensive training, new biller onboarding, or multi-area support
Included:
Live 1:1 Google Meet Training • Screen Sharing & Step-by-Step Demonstrations • Session Transcription • Customized Training • Real-Time Q&A & Troubleshooting
Training hours may be divided into multiple sessions and used for any training topics offered.
Flexible services designed to support your practice operations, documentation, compliance, and administrative needs.
CAQH Setup – $175 (initial setup and profile completion)
CAQH Management – $70/year (includes ongoing updates and re-attestations every 120 days)
Superbills – $8 per document
Provider profile update service - Name, Address, ETC. changes across all portals. - $90-$225 (based on complexity)
Revenue Reporting & Analytics – Pricing varies based on scope
Compliance & Document Review – $27 per document
Patient Billing & Collection Support (outside insurance billing) – $8 per document
Consultation Calls (includes Simple Practice support or general operations):
30 minutes – $95
60 minutes – $185
90 minutes – $225
120 minutes – $300
Pre-Authorization Assistance – $8 per authorization
Custom Client Intake Documents & Forms – $27 per document
Custom Practice Policies – $27 per document
Custom Flyers – $45 per flyer
Simple Practice Set Up
Whether you're starting with a brand-new SimplePractice account, optimizing an existing setup, or migrating from another platform, we provide comprehensive configuration and support to ensure your practice runs smoothly. Our setup services are tailored to streamline workflows, improve efficiency, and create a system that supports your practice's unique needs.
SimplePractice Setup & Migration Pricing
Solo Provider – New Setup (SimplePractice onboarding)
$175 – $250
Includes full account setup, profile configuration, basic workflow setup, and initial system organization.
Solo Provider – Migration to SimplePractice (from another platform)
$275 – $500
Includes data transfer support, client and schedule migration, account setup, and system configuration in SimplePractice.
Group Practice (2–5 Providers) – New Setup
$450 – $750
Includes full group account setup, provider profiles, location setup, workflows, permissions, and system configuration for multi-provider operations.
Group Practice (2–5 Providers) – Setup + Migration
$650 – $1,200
Includes full group setup plus migration of client data, schedules, and practice information from an existing platform into SimplePractice.
Group Practice (5+ Providers)
Custom Pricing (based on scope)
Pricing varies depending on number of providers, data volume, and complexity of migration and setup.
Get started with billing support
Submit a ticket and we will be in touch within 48 business hours. Please be aware that follow-up emails regarding your ticket submissions may occasionally be directed to your spam or junk folder.
I typically respond to all ticket submissions within 24 hours. If you have not received a response, please check your spam or junk folder for an email from admin@stelleobillingsolutions.com.
Your questions and concerns are important to me! If you experience any issues, need additional assistance, or feel your concern requires more immediate attention, please do not hesitate to contact me directly at 419-788-8667.
Thank you for trusting Stelleo Billing Solutions!
OUR PROCESS
We develop a service package designed around your practice, clearly defining the services you need while excluding those that are not relevant to your workflow.
Step 1We begin by ensuring that our services are the right fit for your practice. During this initial step, we review your needs, goals, and current processes to determine how we can best support you.
Step 2We begin working together and managing your billing processes, allowing you to focus on providing care while we handle the administrative and financial aspects of your practice. Our goal is to ensure a smooth workflow and consistent cash flow.
Step 3You will receive your contracts and welcome package outlining your selected services. Please review the documents carefully to ensure everything aligns with your needs, then return them to proceed with onboarding.
Step 4