Our Services

Schedule a complimentary 20-minute consultation to discuss your practice's goals, challenges, and future plans. During this call, we'll review your needs and explore how our services can support your growth and streamline your administrative processes. If we decide to move forward with On Boarding we will schedule that at the end.

Our complimentary billing audit provides a high-level review of your accounts receivable to identify outstanding balances, potential insurance payments, patient responsibility, and possible write-offs to uncover hidden revenue opportunities.

What happens next:

1. Pick a Time: Select your slot by clicking the button to the right to schedule a short chat about your practice's needs.

2. Secure Setup: We will execute a HIPAA-compliant BAA before safely exchanging any logins, forms, or documents.

3. Get Situated: Once booked, we’ll handle the setup and get you completely squared away!

• Cancellation Policy: Your time is valuable, and so is ours. If you need to cancel for any reason, please text, call, or email us at least 24 hours in advance. Thank you!

Whether you're starting with a brand-new SimplePractice account, optimizing an existing setup, or migrating from another platform, we provide comprehensive configuration and support to ensure your practice runs smoothly. Our setup services are tailored to streamline workflows, improve efficiency, and create a system that supports your practice's unique needs.

SimplePractice Setup & Migration Pricing

Solo Provider – New Setup (SimplePractice onboarding)
$175 – $250
Includes full account setup, profile configuration, basic workflow setup, and initial system organization.

Solo Provider – Migration to SimplePractice (from another platform)
$275 – $500
Includes data transfer support, client and schedule migration, account setup, and system configuration in SimplePractice.

Group Practice (2–5 Providers) – New Setup
$450 – $750
Includes full group account setup, provider profiles, location setup, workflows, permissions, and system configuration for multi-provider operations.

Group Practice (2–5 Providers) – Setup + Migration
$650 – $1,200
Includes full group setup plus migration of client data, schedules, and practice information from an existing platform into SimplePractice.

Group Practice (5+ Providers)
Custom Pricing (based on scope)
Pricing varies depending on number of providers, data volume, and complexity of migration and setup.

Our Credentialing & Contracting services help providers become enrolled and in-network with insurance payers, allowing them to bill and receive reimbursement for covered services. Services are offered on a per-payer basis with options based on the level of support needed.

Insurance Payer Credentialing

$130 per payer – Application Submission & Contract/Payer Decision

Includes insurance application preparation, submission, and ongoing follow-up through the payer's credentialing and contracting process. This option covers tracking the application status until a final determination is received.

$165 per payer – Credentialing + EFT, ERA & Enrollment

Includes everything in the Application Submission package, plus:

• EFT (Electronic Funds Transfer) enrollment

• ERA (Electronic Remittance Advice) enrollment

• Required payer and clearinghouse enrollments

• Ongoing follow-up until all enrollments are complete

Government Payer Enrollment

State Medicare

• $235 – Medicare application, plus EFT, ERA, and enrollment setup

State Medicaid

• $200 – Medicaid application, plus EFT, ERA, and enrollment setup

Medicare & Medicaid Bundle

• $399 – Medicare and Medicaid applications, plus EFT, ERA, and enrollment setup

What's Included

Depending on the service selected, credentialing may include:

• Provider data collection (NPI, license, taxonomy, demographics, and CAQH)

• Insurance application preparation and submission

• Primary source verification coordination

• Payer follow-ups and status tracking

• Enrollment monitoring (pending, approved, rejected, or requiring rework)

• Contract review and execution

• Fee schedule review (when applicable)

• Effective date tracking and confirmation of active participation

• Corrections or resubmissions if applications are returned or denied

• Ongoing communication with both the provider and payer throughout the process

Group Credentialing is available for practices with five or more providers. Custom pricing is available based on the number of providers and insurance payers.

Our billing and revenue cycle management services provide comprehensive support to ensure accurate claim processing, payment collection, and ongoing account oversight. These services are designed to support the full reimbursement cycle, from verification through final payment and patient balance resolution.

Includes:

• Insurance Verification of Benefits (VOB)

• Primary and secondary claim submission

• Denial management and appeals

• ERA posting and manual payment posting

• Accounts receivable (AR) follow-up

• Claim status tracking and resolution

• Patient balance oversight and billing support

Pricing:
Based on client load. Options available for percentage, flat rate, and hourly.

Office Hours & Administrative Support

$27/hour – Pay-as-you-need administrative support for general practice operations.

Monthly Packages

Basic (5 Hours) – $120
Light support for client updates, basic communication, and essential administrative tasks.

Standard (12 Hours) – $280
Ongoing administrative support including client profile updates, email and phone communication, scheduling assistance, and routine operational tasks.

Extended (20 Hours) – $435
Comprehensive support including client updates, email and phone communication, phone calls, and broader day-to-day operational assistance tailored to your practice needs.

Premier (30 Hours) – $720
Dedicated administrative support for growing practices requiring consistent, hands-on assistance. Includes client updates, email and phone communication, scheduling, insurance-related administrative tasks, provider support, operational management, and priority assistance to help keep your practice running smoothly.

Package Note:
Unused hours automatically roll over to the following month and remain available. This provides flexibility during slower months while ensuring your support hours are available when your practice needs them most.

Managing billing for supervised clinicians can be complex, especially when payer requirements differ. Stelleo Billing Solutions helps practices navigate the administrative side of clinical supervision by ensuring claims are submitted according to each payer's supervision guidelines while maintaining accurate credentialing and provider records.

Our supervision billing support includes:

• Payer-specific supervision billing guidance

• EHR setup for supervisors and supervisees

• Rendering provider and claim configuration

• Credentialing and roster management

• CAQH updates and provider enrollment support

• Claim submission and denial management

• Ongoing compliance with payer-specific billing requirements

Whether you're an LISW-S expanding your practice or bringing on your first supervisee, we'll help establish efficient billing workflows so you can focus on clinical supervision while we handle the administrative details.

Please note: Stelleo Billing Solutions provides administrative, credentialing, and billing support only. We do not provide or oversee clinical supervision or legal compliance. Clinical supervision remains the responsibility of the supervising clinician.

Rates may vary.

Flexible à la carte services designed to support your practice operations, documentation, compliance, and administrative needs.

• CAQH Setup – $175 (initial setup and profile completion)

• CAQH Management – $70/year (includes ongoing updates and re-attestations every 120 days)

• Superbills – $8 per document

• Revenue Reporting & Analytics – Pricing varies based on scope

• Compliance & Document Review – $27 per document

• Patient Billing & Collection Support (outside insurance billing) – $8 per document

• Consultation Calls (includes SimplePractice support or general operations):

  • 30 minutes – $95

  • 60 minutes – $185

  • 90 minutes – $225

  • 120 minutes – $300

• Pre-Authorization Assistance – $8 per authorization

• Custom Client Intake Documents & Forms – $27 per document

• Custom Practice Policies – $27 per document

• Custom Flyers – $45 per flyer